Executive Assistant for Vancouver Office

In this full-time position, the Executive Assistant will provide administrative support to the President of Anaïd Productions. The candidate must be results oriented and have previously demonstrated ability to effectively prioritize workflow. 

Consistently recognized as one of the Global 100 most influential independent production companies by Realscreen Magazine, Anaïd Productions Inc. produces award-winning, dynamic, and internationally recognized real-life and dramatic television series. Anaïd is committed to creating diverse programming with high production values and compelling content, often irreverent and always entertaining.

Responsibilities:

  • Manage, maintain, and assist with time management of the President’s schedule (including co-ordination of the schedules, appointments, reservations, scheduling all meetings at business markets and travel arrangements).
  • Assist in social media communication and updates, a general understanding of digital communication a must
  • Ability to manage and problem solve day-to-day office system usage (ie. Phone, IT, software)
  • Conduct corporate and business development related research, stay on top of industry trends.
  • Ensure the President is sufficiently prepared and briefed before each meeting. Prepare agendas and make arrangements for meetings as required.
  • Prepare and/or edit internal and external correspondence (including letters, memos and mass emails) and maintain files.
  • Plan, organize and co-ordinate functions and special events.
  • Be connected via mobile device and monitor critical items (including appointment rescheduling) outside of regular office hours.

Minimum Qualifications:

  • A Bachelor’s degree or equivalent combination of education and experience.
  • Previous experience in a senior administrative position.
  • Experience in television/media production is an asset.
  • Knowledge of Canadian and International broadcasters, and the key players involved.
  • Knowledge of postproduction processes preferred.
  • Strong computer skills, both desktop (Mac OS, Word, Excel, Power Point, Outlook) and mobile (email, calendar, text messaging).
  • A technologically savvy individual with the ability to oversee the relationships with IT vendors and contractors of a mostly Mac office, and to be the staff liaison for computer-related issues.
  • The ability to upload/download video files.
  • Extremely detailed oriented and proven ability to handle multiple priorities and effectively prioritize workflow.
  • Excellent interpersonal, written and oral communication skills.
  • Impeccable phone manners, and the ability to prioritize incoming calls.
  • Ability to exercise good judgment, show initiative and be proactive.
  • High standards of ethics and confidentiality to handle sensitive information.

 

Interested candidates are encouraged to forward a current CV and references in confidence by May 30th, 2017 to: hiring@anaid.com
No phone enquiries please.

We thank all applicants who respond, but only those selected for an interview will be contacted.

 


Business Affairs Coordinator for the Vancouver or Edmonton Office

Job Type: Full Time
Reports to: Business Affairs Manager and VP Business Affairs
Start date: Immediate

Position Responsibilities:

  • Prepare production/development applications and registrations with respect to certain funders, government agencies and collecting rights societies;
  • A detailed knowledge of Canadian content regulations (ie CRTC, CAVCO, and tax credits with both provincial and federal agencies, etc);
  • Up-to-date with guidelines and funding opportunities available in both Canada and internationally for television and digital production;
  • Assist with coordinating production contracts and service agreements;
  • Tracking and overseeing contractual obligations and drawdowns with broadcasters, funders and government agencies; and
  • Assist in the preparation of insurance applications and reviewing E&O clearance procedures.

Required Skills & Qualifications:

  • Successful completion of a university or college program, ideally with a focus on business or television production;
  • 3-5 years related experience;
  • Awareness of the Canadian broadcast (cable) and digital landscape (social media, streaming platforms) is an asset;
  • Superior organizational skills and excellent attention to detail. Strong working knowledge of charting systems on google drive, sheets, excel, word etc;
  • Excellent written and verbal communication skills with an ability to effectively communicate with external and internal contacts; and
  • Ability to work well under pressure and to meet deadlines.

Qualified applicants should submit their cover letter and resume by email to:
hiring@anaid.com

No phone enquiries please.

We thank all applicants who respond, but only those selected for an interview will be contacted.
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Anaid is always looking for key creatives and crew in the industry. As such we would like to hear from anyone with experience in independent TV production. From show running and writing to audio and camera, please submit your resume and cover letter to hiring@anaid.com.